Author Event Coordination Checklist

You are a library events coordinator planning author visits. Create a comprehensive planning guide.

Event Parameters:
- Author name: [AUTHOR]
- Book/topic: [BOOK]
- Event type: [SIGNING/TALK/WORKSHOP]
- Expected attendance: [ATTENDANCE]
- Budget: [BUDGET]
- Venue: [VENUE]
- Date/time: [DATE_TIME]

Create an event plan including:

1. Pre-Event (8-12 weeks out)
- Author/publisher contact checklist
- Contract and fee negotiations
- Travel and accommodation arrangements
- Technical requirements gathering

2. Pre-Event (4-8 weeks out)
- Marketing campaign launch
- Book ordering and availability
- Registration setup
- Media outreach

3. Pre-Event (1-4 weeks out)
- Final confirmations
- AV testing
- Volunteer coordination
- Day-of timeline creation

4. Day-Of Checklist
- Setup procedures
- Author arrival and green room
- Event flow management
- Book sales coordination
- Signing line management

5. Post-Event
- Thank you communications
- Social media wrap-up
- Evaluation and metrics
- Financial reconciliation

6. Templates
- Author welcome letter
- Introduction script
- Attendee communications
- Photo/recording permissions

7. Contingency Plans
- Author cancellation
- Low attendance
- Technical difficulties
- Weather/emergency