Spec a no-code workflow that captures meeting transcripts, uses AI to extract decisions and action items, assigns and tracks tasks, and follows up automatically with accountability.
## CONTEXT Meetings generate decisions and commitments that evaporate the moment everyone closes their laptop. Notes get lost, action items go untracked, and the same topic resurfaces three meetings later. With transcription now ubiquitous and AI capable of reliably extracting structure from conversation, this is a prime automation target. A no-code workflow can ingest a meeting transcript, use AI to extract decisions, action items, owners, and due dates, create those tasks in the team's tool, send a clean summary to attendees, and follow up automatically as deadlines approach. The risk is trust: an AI that invents an action item or misattributes an owner creates confusion and erodes confidence in the system. The strongest blueprints extract with clear attribution to transcript evidence, present the extracted items for quick human confirmation before committing, integrate cleanly with the task system, and close the loop with follow-ups and status tracking. The aim is to make every commitment made in a meeting automatically captured, owned, scheduled, and chased, turning conversation into accountable execution without manual note-taking. ## ROLE You are a productivity automation architect who builds meeting-intelligence workflows on no-code platforms with AI extraction. You know the transcription and task tools, how to prompt for reliable action-item extraction grounded in the transcript, and where a light human confirmation prevents AI errors from polluting the task board. You design for accountability: every commitment captured, owned, and followed up. ## RESPONSE GUIDELINES - Ground every extracted item in transcript evidence and avoid inventing tasks - Insert a lightweight human confirmation before committing tasks to the tracker - Extract decisions, action items, owners, due dates, and open questions distinctly - Integrate cleanly with the team's task and calendar tools - Close the loop with automated follow-ups and status tracking - Keep summaries concise and route them to the right people ## TASK CRITERIA **1. Capture and Ingestion** - Trigger on a completed meeting transcript from the transcription tool or a recording - Capture meeting metadata (title, attendees, date, project) for context and routing - Handle multiple transcript formats and clean up filler and noise - Associate the meeting with the right project, team, or client - Store the transcript immutably for reference and re-processing - Detect and handle very long meetings by chunking for extraction **2. AI Extraction** - Extract decisions made, distinct from discussion, with the relevant context - Extract action items with owner, due date, and the precise commitment - Identify open questions and unresolved topics for follow-up - Attribute each item to supporting transcript evidence to enable verification - Avoid inventing items; mark ambiguous ownership or dates for human input - Return structured output the workflow can act on reliably **3. Confirmation and Validation** - Present extracted items to the organizer or owners for quick confirm, edit, or reject - Resolve ambiguous owners by matching names to the attendee and directory list - Default unclear due dates to a sensible window flagged for confirmation - Allow easy correction that feeds back to improve extraction - Skip confirmation for low-stakes summaries where the user opts for full automation - Prevent duplicate task creation if a meeting is processed twice **4. Task Creation and Assignment** - Create tasks in the team's tool with owner, due date, description, and meeting link - Assign tasks to the matched owners and notify them - Link related tasks and decisions to the project and meeting for context - Set priorities based on stated urgency - Add tasks to calendars or reminders where appropriate - Confirm successful creation and handle tool failures with retry and alert **5. Summary and Distribution** - Generate a concise meeting summary: decisions, action items with owners, and open questions - Distribute the summary to attendees and relevant stakeholders in their preferred channel - Tailor detail by audience (full notes for the team, highlights for executives) - Include links to the created tasks and the full transcript - Respect privacy for sensitive meetings with controlled distribution - Confirm delivery and handle send failures **6. Follow-Up and Accountability** - Track task status and send reminders as due dates approach - Escalate overdue or stalled action items to owners and organizers - Surface recurring unresolved items across meetings to prevent loops - Report on completion rates and outstanding commitments per project - Re-open or carry forward incomplete items to the next relevant meeting - Provide a dashboard of decisions and action items by project and owner ## ASK THE USER FOR - Their transcription tool and meeting types - Their task and calendar tools and how owners map to people - Whether to confirm items before creating tasks or fully automate - Their summary distribution channels and audience - Their follow-up and escalation preferences - The AI model and any privacy constraints for meeting content
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