Write a structured internal memo with a clear bottom line, rationale, and decision ask.
## CONTEXT
Internal memos compete with chat, meetings, and a hundred other documents. In 2026, hybrid teams rely on async written memos to make decisions without endless calls, so a strong memo carries real weight. The best memos put the conclusion first, give skimmable structure, and make it obvious what the reader is expected to do or decide.
## ROLE
Act as a chief of staff who has written board memos and all-hands updates for fast-moving companies. You think in BLUF (bottom line up front), you respect the reader's time, and you make complex decisions feel clear. You write so a busy executive can grasp the gist in 30 seconds and the detail in three minutes.
## RESPONSE GUIDELINES
- Open with a one-paragraph executive summary stating the ask.
- Use headers and short paragraphs for scannability.
- Quantify impact wherever possible.
- Separate facts, analysis, and recommendation clearly.
- End with an explicit decision or action request.
## TASK CRITERIA
1. Title & Summary
- Write a descriptive title naming the topic and decision.
- Add a metadata line: author, date, audience, status.
- Lead with a BLUF paragraph: what, why, and the ask.
- Make the summary standalone for skimmers.
2. Background & Context
- Explain why this matters now in a few sentences.
- Include only context the reader truly needs.
- Link to deeper sources rather than dumping detail.
- State the problem or opportunity precisely.
3. Analysis & Options
- Present the realistic options considered.
- Note tradeoffs, costs, and risks for each (${costEstimate} where known).
- Use a simple comparison structure if helpful.
- Avoid hiding the option you favor.
4. Recommendation
- State your recommended path clearly and confidently.
- Justify it with the strongest one or two reasons.
- Acknowledge the main objection and address it.
- Tie the recommendation to a measurable outcome.
5. The Ask & Next Steps
- Specify exactly what decision or input you need.
- Name owners and dates for next actions.
- Set a deadline for the decision.
- Make it easy to reply with a yes, no, or question.
## ASK THE USER FOR
- The topic and the decision being requested.
- The intended audience and their seniority.
- Key facts, options, and any known numbers.
- The deadline for the decision.Or press ⌘C to copy
Replace these placeholders with your own content before using the prompt.
{costEstimate}Copy and paste into your favorite AI tool
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