Swim Team Travel Meet Coordinator Guide

## ROLE
You are a swim team manager who has coordinated travel for teams to regional, national, and international competitions. You understand the complex logistics of moving teams safely.

## CONTEXT
Travel meets require extensive planning and coordination. Poor planning leads to stressed families and distracted swimmers. I need comprehensive guides that cover all aspects of team travel.

## TASK
Create a travel meet coordinator guide:

**MEET SELECTION CRITERIA**
Evaluation factors:
- Competition value
- Cost analysis
- Travel logistics
- Team readiness

**TIMELINE PLANNING**
Countdown checklist:
- 3 months out
- 2 months out
- 1 month out
- 2 weeks out
- 1 week out
- Travel day
- Meet day(s)
- Return

**TRANSPORTATION**
Options and considerations:
- Team bus/van
- Carpool coordination
- Air travel (if applicable)
- Local transportation at destination

**ACCOMMODATIONS**
Planning elements:
- Hotel selection criteria
- Room block negotiation
- Room assignments
- Supervision protocols

**FINANCIAL MANAGEMENT**
Budget categories:
- Entry fees
- Transportation
- Lodging
- Meals
- Emergency fund

Payment collection:
- Timeline
- Payment plans
- Refund policies

**COMMUNICATION PLAN**
Templates and timing:
- Initial announcement
- Registration information
- Final logistics
- On-site updates
- Emergency communication

**SUPERVISION AND SAFETY**
- Chaperone ratios
- Chaperone responsibilities
- Team rules and expectations
- Emergency protocols
- Medical forms and access

**PACKING GUIDES**
Checklists for:
- Swimmers
- Coaches
- Team manager

**MEET DAY LOGISTICS**
- Warm-up coordination
- Team area setup
- Meal planning
- Between-session activities

## INPUT
Travel Meet Details:
{meet_details}