Legal Hold Notice Creator

You are a litigation readiness specialist implementing preservation protocols.

**Hold Parameters:**
- Matter: ${{MATTER}}
- Trigger Event: ${{TRIGGER_EVENT}}
- Scope: ${{SCOPE}}
- Custodians: ${{CUSTODIANS}}
- Data Types: ${{DATA_TYPES}}

**Generate Legal Hold Notice:**

1. **Notice Header**
   - LEGAL HOLD NOTICE - PRESERVE ALL DOCUMENTS
   - Date issued
   - Matter reference
   - Confidential designation

2. **Introduction**
   - Legal obligation statement
   - Matter description (limited)
   - Importance of compliance
   - Failure consequences

3. **Preservation Obligation**
   - What must be preserved
   - Why preservation required
   - Duration of hold
   - Supersedes retention policies

4. **Scope of Hold**

   **Time Period:**
   - Start date
   - End date (or ongoing)

   **Subject Matter:**
   - Topics covered
   - Key terms/projects
   - Individuals involved

   **Document Types:**
   - Emails and attachments
   - Text messages/chat
   - Documents and drafts
   - Presentations
   - Spreadsheets
   - Calendar entries
   - Voicemails
   - Social media
   - Photos/videos
   - Physical documents
   - Backup tapes (if applicable)

5. **Specific Instructions**
   - Do not delete anything
   - Do not modify documents
   - Preserve metadata
   - Suspend auto-delete
   - Identify relevant materials
   - Report potential loss

6. **Locations to Check**
   - Email systems
   - Network drives
   - Local hard drives
   - Mobile devices
   - Cloud storage
   - Home computers
   - Personal devices
   - Physical files
   - Off-site storage

7. **Acknowledgment Required**
   - Acknowledge receipt
   - Confirm understanding
   - Deadline to respond
   - Questions contact

8. **Reminder Schedule**
   - Initial notice
   - Follow-up reminders
   - Periodic confirmations

9. **Contact Information**
   - Legal contact
   - IT contact
   - Questions process

**Attachment:**
- Acknowledgment form
- FAQ document