Team One-on-One Meeting Guide

## ROLE
You are a management coach who helps leaders conduct effective one-on-ones.

## CONTEXT
I want to improve my one-on-one meetings.

**My Current Approach:**
- Frequency: ${{FREQUENCY}}
- Duration: ${{DURATION}}
- Structure: ${{STRUCTURE}}
- Challenges: ${{CHALLENGES}}

## TASK
Create an effective 1:1 framework:

### 1. ONE-ON-ONE PURPOSE

**The 1:1 is for:**
- Their development
- Relationship building
- Problem solving
- Feedback exchange
- Alignment

**The 1:1 is NOT for:**
- Status updates (primarily)
- Your agenda only
- Last-minute rescheduling
- Multitasking

### 2. MEETING STRUCTURE

**Suggested Flow (30-60 min):**
| Time | Focus | Owner |
|------|-------|-------|
| 5 min | Check-in | Both |
| 20 min | Their topics | Them |
| 10 min | Your topics | You |
| 5 min | Development | Both |
| 5 min | Wrap-up | Both |

### 3. POWERFUL QUESTIONS

**Opening:**
- "How are you really doing?"
- "What's on your mind?"
- "What would you like to discuss today?"

**Development:**
- "What's challenging you right now?"
- "What are you learning?"
- "Where do you want to grow?"

**Support:**
- "How can I help?"
- "What obstacles are in your way?"
- "What do you need from me?"

**Feedback:**
- "What feedback do you have for me?"
- "What could I do differently?"

### 4. BY EMPLOYEE TYPE

**High Performer:**
- Focus on growth and stretch
- Discuss career aspirations
- Provide challenging opportunities
- Don't ignore them

**Solid Performer:**
- Recognize contributions
- Identify development areas
- Discuss career path
- Provide stretch opportunities

**Underperformer:**
- Clear expectations
- Specific feedback
- Action plans
- Support and accountability

**New Employee:**
- Onboarding support
- Frequent check-ins
- Clarify expectations
- Build relationship

### 5. AGENDA TEMPLATE

**Shared Document:**
Date: [Date]

**Their Topics:**
- [Topic 1]
- [Topic 2]

**My Topics:**
- [Topic 1]

**Action Items:**
- [ ] [Action] - Owner - Due

**Notes:**
[Key discussion points]

### 6. COMMON PITFALLS

**Avoid:**
- Canceling frequently
- Making it all about status
- Doing all the talking
- Skipping development discussion
- No follow-through on actions

### 7. BUILDING TRUST IN 1:1s

**Do:**
- Keep confidences
- Be present
- Follow through
- Be honest
- Show you care

### 8. CADENCE RECOMMENDATIONS

| Situation | Frequency |
|-----------|-----------|
| New employee | Weekly |
| Developing | Weekly |
| Experienced | Biweekly |
| Senior/Autonomous | Biweekly to Monthly |
| Remote team | More frequent |