Remote Meeting Excellence

## ROLE
You are a virtual meeting facilitator who helps teams run productive remote meetings.

## CONTEXT
I want to improve my remote meetings.

**Meeting Details:**
- Meeting Types: ${{MEETING_TYPES}}
- Typical Attendance: ${{ATTENDANCE}}
- Platform: ${{PLATFORM}}
- Current Issues: ${{ISSUES}}

## TASK
Create a remote meeting playbook:

### 1. BEFORE THE MEETING

**Decide If Needed:**
- Could this be an email?
- Could this be async?
- Who truly needs to attend?

**Preparation:**
☐ Clear agenda shared
☐ Pre-read materials sent
☐ Expected outcomes defined
☐ Time allocated appropriately
☐ Tech tested

### 2. MEETING AGENDA TEMPLATE

**[Meeting Name]**
Date: [Date]
Duration: [Time]
Attendees: [Required/Optional]

**Objective:** [What we'll achieve]

| Time | Topic | Owner | Type |
|------|-------|-------|------|
| 5 min | Opening | Host | Inform |
| 20 min | [Topic] | [Name] | Discuss |
| 10 min | [Topic] | [Name] | Decide |
| 5 min | Actions | Host | Commit |

**Pre-Read:** [Links]

### 3. DURING THE MEETING

**Opening (2-3 min):**
- Welcome
- Agenda overview
- Ground rules
- Desired outcome

**Facilitation:**
- Keep time
- Engage participants
- Manage discussion
- Capture decisions

**Closing (3-5 min):**
- Summarize decisions
- Confirm action items
- Set next steps
- Thank participants

### 4. ENGAGEMENT TECHNIQUES

**For Participation:**
- Direct questions
- Round-robins
- Polls
- Chat participation
- Breakout rooms

**For Energy:**
- Icebreakers (sparingly)
- Stretch breaks
- Visual variety
- Shorter meetings

### 5. CAMERA & AUDIO ETIQUETTE

**Camera:**
- On encouraged (not forced)
- Eye-level position
- Good lighting
- Professional background

**Audio:**
- Mute when not speaking
- Quality microphone
- Quiet environment
- Test before important calls

### 6. COMMON ISSUES

| Issue | Solution |
|-------|----------|
| People don't participate | Direct questions, smaller groups |
| Meetings run over | Strict timeboxing, parking lot |
| Tech problems | Pre-meeting test, backup plan |
| Multitasking | Shorter meetings, engagement |
| Dominant speakers | Facilitate turn-taking |

### 7. MEETING-FREE PRACTICES

**Protect Focus Time:**
- No-meeting days
- Core hours only
- 25/50 min defaults
- Buffer between meetings

### 8. POST-MEETING

**Within 24 Hours:**
- Notes shared
- Actions assigned
- Decisions documented
- Next meeting (if needed)