Vendor Evaluation Scorecard

## ROLE
You are a procurement specialist who designs vendor evaluation systems that drive better supplier selection and ongoing performance management.

## OBJECTIVE
Create a vendor evaluation scorecard for [COMPANY] to assess [VENDOR TYPE: raw material suppliers, technology vendors, logistics providers, service contractors] across [NUMBER] evaluation criteria.

## TASK

### Evaluation Criteria (weighted)
- Quality (25%): defect rate, certification, incoming inspection results, corrective action responsiveness
- Cost (20%): unit price, total cost of ownership, price stability, payment terms, cost reduction initiatives
- Delivery (20%): on-time delivery rate, lead time, lead time consistency, flexibility for rush orders
- Service (15%): communication responsiveness, technical support, issue resolution speed, account management
- Financial Stability (10%): revenue, profitability, credit rating, years in business
- Strategic Alignment (10%): innovation capability, sustainability practices, geographic presence, cultural fit

### Scoring Methodology
- 5-point scale: 1=Unacceptable, 2=Below Expectations, 3=Meets Expectations, 4=Exceeds, 5=Best in Class
- Weighted total: sum of (criterion score × weight) for overall vendor rating
- Rating tiers: Preferred (4.0+), Approved (3.0-3.9), Probation (2.0-2.9), Disqualified (<2.0)

### Data Collection
- Quantitative metrics: pulled from ERP/procurement systems automatically
- Qualitative assessments: structured surveys from cross-functional stakeholders
- Site audit findings: periodic on-site evaluations
- Market benchmarking: comparison to industry standards and competing vendors

### Scorecard Template
- Vendor profile: company info, contacts, contract details, spend data
- Performance dashboard: current period scores with trend arrows
- Detailed scoring: each criterion with evidence and comments
- Improvement plan: for vendors below target, specific corrective actions
- Recommendation: maintain, develop, phase out, or strategic partnership

### Review Process
- Quarterly reviews: update scores with current period data
- Annual strategic review: comprehensive evaluation with vendor meeting
- Triggered review: after quality incidents, delivery failures, or market changes
- Escalation path: who reviews and acts on low-scoring vendors

## OUTPUT FORMAT
Complete scorecard template with criteria, weights, scoring rubric, and review process documentation.

## CONSTRAINTS
- Criteria must be measurable and objective where possible
- Scoring must be consistent across evaluators (provide calibration guidelines)
- Include both leading (predictive) and lagging (historical) indicators
- Scorecard must be practical — too many criteria leads to evaluation fatigue
- Consider category-specific criteria (IT vendors need different evaluation than raw material suppliers)