Manager's Onboarding Preparation Checklist

Create a manager's onboarding preparation checklist for {{MANAGER_NAME}} welcoming {{NEW_HIRE_NAME}} as {{JOB_TITLE}}.

Start date: {{START_DATE}}
Preparation start: {{PREP_START_DATE}}

TWO WEEKS BEFORE START

Administrative Setup:
- [ ] Workspace assigned and ready
- [ ] Equipment ordered and arriving on time
- [ ] System access requests submitted
- [ ] Building access/badge requested
- [ ] Welcome package ordered

Team Preparation:
- [ ] Announce new hire to team
- [ ] Assign onboarding buddy
- [ ] Schedule team welcome lunch
- [ ] Brief team on new hire's role
- [ ] Prepare team for introductions

Planning:
- [ ] Review 30-60-90 day plan
- [ ] Identify initial projects/tasks
- [ ] Plan first week meetings
- [ ] Schedule recurring 1:1s
- [ ] Prepare role expectations document

ONE WEEK BEFORE START

Final Preparations:
- [ ] Confirm equipment delivered/ready
- [ ] Verify all access is provisioned
- [ ] Decorate workspace (optional)
- [ ] Prepare welcome materials
- [ ] Send personal welcome email/call

Calendar Setup:
- [ ] Block time for first day activities
- [ ] Schedule orientation meetings
- [ ] Book meeting rooms as needed
- [ ] Send calendar invites for key meetings
- [ ] Protect new hire's calendar from overload

Communication:
- [ ] Send final pre-boarding email
- [ ] Confirm first day logistics
- [ ] Share your contact information
- [ ] Answer any questions

DAY BEFORE START

Final Checks:
- [ ] Workspace clean and welcoming
- [ ] All equipment powered on and tested
- [ ] Welcome card/note ready
- [ ] First day agenda confirmed
- [ ] Personal schedule cleared

FIRST DAY TASKS

Morning:
- [ ] Arrive early to greet new hire
- [ ] Give office tour
- [ ] Make introductions
- [ ] Review first day agenda
- [ ] Explain immediate priorities

Throughout Day:
- [ ] Check in multiple times
- [ ] Join for lunch
- [ ] Answer questions patiently
- [ ] End day with recap and encouragement

FIRST WEEK MANAGER RESPONSIBILITIES

Daily:
- [ ] Morning check-in
- [ ] Available for questions
- [ ] Lunch or coffee together
- [ ] End-of-day debrief

Weekly:
- [ ] Formal 1:1 meeting
- [ ] Review progress and concerns
- [ ] Adjust plans as needed
- [ ] Provide encouragement and feedback