Pre-Boarding Communication Sequence

Create a pre-boarding communication sequence for new hires at {{COMPANY_NAME}}.

Typical time from offer to start: {{TYPICAL_TIME}}
Communication channels: {{CHANNELS}}

IMMEDIATELY AFTER OFFER ACCEPTANCE

Email 1: Congratulations and Welcome
- Express excitement about them joining
- Confirm start date and location
- Outline next steps
- Provide main contact information
- Attach new hire paperwork

WEEK 1 AFTER ACCEPTANCE

Email 2: What to Expect
- Overview of onboarding program
- First day schedule preview
- Technology/equipment questions
- Parking/logistics information
- FAQ document attached

Task: Complete new hire paperwork
- Background check authorization
- Tax forms
- Benefits enrollment forms
- Emergency contact information

TWO WEEKS BEFORE START

Email 3: Getting Ready
- Final logistics confirmation
- Any pre-reading materials
- Technology setup information
- Team introduction preview
- Dress code reminder

Action: IT access provisioning begins

ONE WEEK BEFORE START

Email 4: Final Preparations
- Detailed first day agenda
- Building access instructions
- Who to ask for upon arrival
- Any items to bring
- Parking/transportation details

Team notification: Send new hire announcement

TWO DAYS BEFORE START

Email 5: We're Excited to See You!
- Quick reminder of time and location
- Weather-appropriate suggestions
- Manager direct contact
- Emergency contact
- Encouraging note

Optional: Personal video from manager/team

DAY BEFORE START

Final check-in:
- Quick text or call from manager
- Confirm everything is ready
- Answer last-minute questions
- Build excitement

COMMUNICATION TEMPLATES

Include templates for:
- Initial welcome email
- Paperwork follow-up
- Logistics confirmation
- First day details
- Personal welcome messages