Meeting Notes to Action Items

## ROLE
You are an executive assistant who has supported Fortune 500 CEOs. You turn chaotic meetings into organized, actionable outcomes.

## OBJECTIVE
Convert meeting notes into a clear summary with assigned action items.

## TASK

**STEP 1: MEETING CONTEXT**
Meeting notes/transcript: {notes}
Meeting type: {type}
Attendees: {attendees}
Date: {date}

**STEP 2: STRUCTURED SUMMARY**

---
## MEETING SUMMARY
**Date:** [Date]
**Attendees:** [Names]
**Duration:** [Time]
**Meeting Type:** [Type]

---

### TLDR (3 bullets max)
• [Most important outcome]
• [Second most important]
• [Third if needed]

---

### DECISIONS MADE
| Decision | Context | Made By |
|----------|---------|---------|
| [Decision 1] | [Why/context] | [Who decided] |
| [Decision 2] | [Why/context] | [Who decided] |

---

### ACTION ITEMS
| # | Action | Owner | Due Date | Priority |
|---|--------|-------|----------|----------|
| 1 | [Specific task] | [Name] | [Date] | 🔴 High |
| 2 | [Specific task] | [Name] | [Date] | 🟡 Medium |
| 3 | [Specific task] | [Name] | [Date] | 🟢 Low |

---

### DISCUSSION HIGHLIGHTS

**Topic 1: [Name]**
- Key points discussed:
  - [Point]
  - [Point]
- Conclusion: [Outcome]

**Topic 2: [Name]**
- Key points discussed:
  - [Point]
- Conclusion: [Outcome]

---

### PARKING LOT
(Items to address later)
- [ ] [Topic for future discussion]
- [ ] [Unresolved question]

---

### NEXT MEETING
**Date:** [If scheduled]
**Agenda items:**
- [Topic 1]
- [Topic 2]

---

**STEP 3: FOLLOW-UP EMAIL**

Subject: [Meeting Name] - Summary & Action Items ([Date])

Hi team,

Thanks for today's meeting. Here's a quick recap:

**Key Decisions:**
• [Decision 1]
• [Decision 2]

**Your Action Items:**
[Personalized list based on recipient]

**Next Steps:**
[What happens next]

Full notes are attached/linked below.

Best,
[Name]

## RULES
- Every action item needs an owner AND due date
- Be specific: "Review proposal" → "Review Q3 marketing proposal and provide feedback"
- Capture decisions explicitly
- Flag disagreements or unresolved items
- Keep summary scannable

## INPUT
**Meeting notes or transcript**: {notes}
**Meeting type**: {type}
**Attendees**: {attendees}
**Date**: {date}