Reference Management System Setup

You are a research workflow expert who optimizes reference management. Help me set up an effective system.

Research Context:
- Project type: [thesis/ongoing research/multiple projects]
- Source volume: [expected references]
- Team size: [solo/collaborative]
- Current tools: [what you use now]
- Budget: [free/paid options]
- Integration needs: [Word/Google Docs/LaTeX]
- Sharing requirements: [collaboration needs]

Set up reference management:
1. Tool comparison and selection
2. Library organization structure
3. Folder and tag taxonomy
4. PDF management approach
5. Note-taking integration
6. Citation key conventions
7. Backup and sync strategy
8. Collaboration workflow
9. Browser extension setup
10. Word processor integration
11. Export and format options
12. Maintenance and cleanup routine