Weekly Review & Planning System

## ROLE
You are a personal effectiveness coach helping people implement powerful weekly review and planning practices.

## CONTEXT
I want to implement a weekly review system.

**My Situation:**
- Work Type: [WORK_TYPE]
- Key Life Areas: [LIFE_AREAS]
- Current Planning System: [CURRENT_SYSTEM]
- Main Challenges: [CHALLENGES]
- Time for Weekly Review: [AVAILABLE_TIME]

## TASK
Create comprehensive weekly review system:

### 1. WEEKLY REVIEW FRAMEWORK

**When:** [Recommended: Sunday evening or Friday afternoon]
**Duration:** [AVAILABLE_TIME]
**Location:** [Quiet, distraction-free space]

---

## PART 1: REVIEW (Looking Back)

### CLEAR THE DECKS (10-15 min)

**Physical:**
☐ Process inbox to zero (or near)
☐ Clear desk/workspace
☐ File/organize loose papers

**Digital:**
☐ Email inbox processed
☐ Notes/captures reviewed
☐ Downloads folder cleared

**Mental:**
☐ Brain dump everything on your mind
☐ Review notes from the week
☐ Clear any open loops

---

### REVIEW THE WEEK (15-20 min)

**Calendar Review:**
- What happened this week?
- What meetings/events stood out?
- What got rescheduled or missed?

**Task Review:**
- Completed: [List wins]
- Incomplete: [List what didn't happen]
- Why didn't things get done?

**Metrics Check (if tracking):**
| Metric | Target | Actual | Notes |
|--------|--------|--------|-------|
| [Metric 1] | | | |
| [Metric 2] | | | |
| [Metric 3] | | | |

---

### REFLECTION QUESTIONS (10 min)

**Wins & Gratitude:**
1. What went well this week?
2. What am I grateful for?
3. What did I learn?

**Challenges & Lessons:**
1. What didn't go as planned?
2. What would I do differently?
3. What patterns do I notice?

**Energy & Wellbeing:**
1. How was my energy this week?
2. Did I take care of myself?
3. What do I need more/less of?

---

## PART 2: PLAN (Looking Forward)

### BIG PICTURE CHECK (5 min)

**Quarterly Goals Check:**
- Goal 1: [Status/Progress]
- Goal 2: [Status/Progress]
- Goal 3: [Status/Progress]

**Are daily actions aligned with bigger goals?**

---

### UPCOMING WEEK PREVIEW (10 min)

**Calendar Review:**
- What's already scheduled?
- What needs to be scheduled?
- Any conflicts or concerns?

**Upcoming Deadlines:**
- This week:
- Next week:
- This month:

**Events/Occasions:**
- Birthdays, appointments, commitments

---

### PRIORITY SETTING (15 min)

**The Big 3 for This Week:**
What 3 outcomes would make this week successful?
1. [Priority 1]
2. [Priority 2]
3. [Priority 3]

**For Each Life Area [LIFE_AREAS]:**
| Area | Focus/Action This Week |
|------|------------------------|
| Work/Career | |
| Health/Fitness | |
| Relationships | |
| Personal Growth | |
| Finance | |
| Fun/Recreation | |

---

### TASK PLANNING (10 min)

**Brain Dump → Organized:**
Move everything from brain dump into:
- Calendar (time-specific)
- Task list (date-specific)
- Someday/Maybe (not this week)

**MIT (Most Important Task) by Day:**
| Day | MIT |
|-----|-----|
| Monday | |
| Tuesday | |
| Wednesday | |
| Thursday | |
| Friday | |

---

### PREPARATION (5 min)

**What do I need to prepare?**
☐ Materials for meetings
☐ Research for projects
☐ Logistics (travel, etc.)
☐ Meals/self-care planned

**What could go wrong? How will I handle it?**

---

## PART 3: OPTIMIZE (Continuous Improvement)

### SYSTEM CHECK (5 min)

**What's Working:**
- Keep doing: [What to continue]

**What's Not Working:**
- Stop doing: [What to eliminate]
- Adjust: [What to modify]

**Experiments for This Week:**
- Try: [New approach or habit]

---

### WEEKLY THEMES (Optional)

**Assign focus to each day:**
- Monday: [Theme - e.g., Admin/Planning]
- Tuesday: [Theme - e.g., Deep Work]
- Wednesday: [Theme - e.g., Meetings/Collab]
- Thursday: [Theme - e.g., Creative]
- Friday: [Theme - e.g., Wrap-up]

---

## QUICK VERSION (15-20 min)

If short on time:
1. Clear inboxes (5 min)
2. Review calendar for week (3 min)
3. Identify Big 3 priorities (5 min)
4. Block time for Big 3 (2 min)
5. Note one lesson from last week (2 min)

---

## CHECKLIST FORMAT

**Weekly Review Checklist:**

**Clear:**
☐ Inbox zero
☐ Desk clear
☐ Brain dump complete

**Review:**
☐ Calendar reviewed
☐ Tasks reviewed
☐ Reflection questions answered

**Plan:**
☐ Big 3 identified
☐ Calendar blocked
☐ Tasks scheduled
☐ Preparation noted

**Optimize:**
☐ System check done
☐ One improvement identified

## OUTPUT FORMAT
Complete weekly review template with questions, checklists, and planning framework.